A PMO that runs on data, not on Sunday-night spreadsheet merges.
If your steering committee sees a different number than your delivery teams enter, it is because the spreadsheet is the system of record. Project Drive is the place both audiences look at the same data.
The PMO is the consolidation layer.
In most mid-market and enterprise organizations, the PMO has become the human ETL pipeline between delivery teams and leadership. The cost shows up as late nights, missed signals, and a steering deck that is always one week behind reality.
- Project status lives in 8–14 spreadsheets across teams
- Stage-gate compliance is enforced by email reminders
- Risk and dependency data is reconstructed for every steering meeting
- Resourcing is solved in a side spreadsheet that no one updates
- Portfolio prioritization happens annually, not continuously
Built around how a real PMO operates.
Standardized intake
A single intake form per request type, with conditional logic and routing rules. Approved requests become projects automatically with the right template applied.
Stage-gate workflow
Configurable gate criteria, approver routes, and evidence requirements. Project cannot advance until criteria are signed off — and the audit trail is automatic.
Live steering reports
Steering-committee dashboards built once, refreshed automatically. Export to PDF on a schedule, or embed in SharePoint and Teams for the meeting itself.
Continuous prioritization
Portfolio scoring on the criteria your organization actually weighs (strategic fit, risk, ROI, regulatory). Re-rank quarterly without a 60-slide deck.
Three workflows our PMO customers run on day one.
Quarterly portfolio re-prioritization
Pull every active and proposed project into one scoring view, weighted by your criteria. Drag to re-rank. Approved cuts are flagged to project sponsors automatically with a 30-day grace period.
Stage-gate compliance audit
Show the auditor every project, every gate, every signed-off criterion, and every supporting document — in two clicks. The same view your CFO uses for capital authorization tracking.
Cross-program dependency map
When the IT modernization program slips, see automatically which other programs depend on the affected milestones and notify their sponsors before the next steering committee.
Our PMO went from publishing a steering deck on Mondays to having a live dashboard the executive team checks themselves. The conversation moved from "what's the status" to "what should we do about it."
Bring one program. We will model it live.
Pick the program your PMO loses sleep over. The demo will load it into Project Drive with your stage-gates, your fields, your criteria.